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Facilities Usage

Community Use of School Buildings

Application for School Use

District facilities maybe made available at a reasonable rental fee to all civic, religious, fraternal, patriotic and community welfare organizations or groups interested in promoting cultural, educational or recreational activities. Community use of facilities is permissible when:

1. The use in no way interferes with school activities.

2. The activity is lawful and does not conflict with Board Policy or administrative procedures.

3. Any person or group renting or using school facilities shall assume responsibility for maintaining order, protecting property and providing and assuring the safety of persons participating or attending, and otherwise following the general rules pertaining to the use of buildings and facilities.

School facilities, staff or students shall not be used in any manner for the promotion or sale of services or products solely for personal or private business gain, unless sponsored by an approved school organization and authorized by the administration. School facilities shall not be used when the intended use is clearly inconsistent with the values of the District.

Administrative procedures, including fee schedules, shall be established by the Superintendent and approved by the Board. The rental fee may be waived or modified by the Superintendent for certain community functions or non-profit groups whose activities directly support District students. Labor costs (including wages and benefits) will be billed for extra custodial or other employee work including any overtime incurred for the function.

1. All organizations using school property shall abide by the following:

a. For any event which is open to the public proof of liability insurance must be furnished prior to approval of the rental application in the amount of $1,000,000 combined single limit.

b. The use of alcohol and controlled substances is prohibited in and on school property. Use of tobacco is prohibited except in designated areas.

c. If a concession booth, kitchen or the use of school equipment is included in any rental agreement, the District may assign a District employee to be responsible. The cost of this employee, including benefits, shall be added to the rental fee.

d. All persons utilizing the facilities pursuant to these procedures are responsible for damage to the facility

2. Functions of School-Affiliated Organizations

a.These may be held by direct arrangement with the building principal. The building principal shall assume the responsibility for these functions and shall be present in person or represented by an employee.

3. Functions of All Other Organizations

a. Application for the rental of school property shall be made on forms secured from the Facilities Coordinator in the Facilities, Maintenance & Custodial Offices.  Forms must be returned to the Facilities Office two (2) weeks prior to the proposed date of the event. The Facilities Coordinator shall obtain approval for the event from the appropriate building administrator.

b. Application for rental shall be signed and dated by the individual representing the renting organization who shall accept all responsibility for fees.

c. The Superintendent is charged with the responsibility of obtaining compliance with Board policy. To this end, the rental application shall state the nature and purpose of the activity for which application is made and a description of supervision to be provided.

d. On the date of the rental event an employee of the School District shall be on duty about one hour before to prepare for the event, during the event and about one hour after the event for clean-up and closing. Physical adjustments may be made only by the school employee or under his/her direction. The employee will be available at all times for this purpose but not necessarily in the immediate vicinity. If the time of the rental event is such as to incur overtime, this cost, including benefits, shall be added to the rental fee.

e. All appropriate rental fees and custodial overtime or extra custodial work incurred due to the event will be charged per the contract unless cancellation of rental is made to the Facilities Coordinator(328-6406) by noon of the day of a weekday rental or by noon on Friday for a weekend event.

f. Fee Schedule:

Indoor Activity & Classroom Space
Tier A: For Profit Tier B: Non-Profit Tier C: School Related
Fieldhouse @ A.L. & T.J. $250/3hrs
$75 each additional hour
A.L. seats 3,750/T.J. seats 1,260
$125/3hrs
$50 each additional hour
No Charge
Gym: T.J. Old, Wilson Old, Wilson New, Kirn Large $200/3hrs
$50 each additional hour

T.J. old seats 800/Kirn lg seats 900 bleachers + 300 floor/Wilson new seats 600/ Wilson old seats 200
$100/3hrs
$20 each additional hour
No Charge
Gym: A.L.Small, Kirn Small $100/3hrs
$50 each additional hour
Kirn small seats 250/A.L. small seats 250
$50/3hrs
$20 each additional hour
No Charge
Auditorium @ A.L. & T.J. $300/3hrs
$50 each additional hour
A.L. seats 500/T.J. seats 450
$150/3hrs
$20 each additional hour
No Charge
Aud/Lec Hall @ Kirn & Wilson $200/3hrs
$50 each additional hour
Kirn holds 360/Wilson holds 300
$100/3hrs
$20 each additional hour
No Charge
Gym (Elem.)/Multi-purpose room $50/hr $20/hr No Charge
Media Center/Library $50/hr $25/hr No Charge
Classrooms $50/hr $25/hr No Charge
A.L. Cafeteria $200/3hrs
$50 each additional hour
$100/3hrs
$20 each additional hour
No Charge
A.L. Commons $150/3hrs
$50 each additional hour
$75/3hrs
$20 each additional hour
No Charge
T.J. Commons/Cafe $200/$250 boxed/3hrs
$50 each additional hour
$100/$125 boxed/3hrs
$2o each additional hour
No Charge
Staff $32/hr $32/hr $32/hr
Kirn Pool
Private Party (1 ½ hour min.) 1-50 swimmers: $50.00 per ½ hour Each additional swimmer: $2.75
Birthday Parties
(during open swim)
1-10 children: $35.00
Each additional swimmer: $3.25
Swimming Lessons
(10 lessons)
$35.00
Open Swim $3.00
Open Swim 10-Swim Pass $28.00
Exercise Class Drop-In $3.00
Gale Wickersham Stadium
Tier A: For Profit Tier B: Non-Profit Tier C: School Related Activities
Day Time Hours $1050/3hrs
$100 each additional hour
$300/hrs
$100 each additional hour
No Charge
Night Time Hours/lights starting at dusk $1200/3hrs
$150 each additional hour
$450/3hrs
$150 each additional hour
No Charge
Soccer $400/2hrs
$100 each additional hour
$250/2hrs
$100 each additional hour
No Charge
Field Prep-Lines $100 $100 No Charge
Softball $400/2hrs
$100 each additional hour
$200/2hrs
$100 each additional hour
No Charge
Softball Turf $500/2hrs
$100 each additional hour
$350/2hrs
$100 each additional hour
No Charge
Baseball $400/2hrs
$100 each additional hour
$250/2hr
$100 each additional hour
No Charge
Night Time Hours/Lights Starting At Dusk $150/hr $150/hr No Charge
Finish Lynx/LED Board-by permission only Call for pricing Call for pricing No Charge
Staff (Custodial, Grounds, Scoreboard) $32/hr $32/hr $32/hr

All spaces and areas not specifically designated shall be assigned fees consistent with above schedule as determined by the Superintendent.

g. Request for the use of school facilities at a rate less than the established schedule of fees, per Policy 906, shall be reviewed by the Supervisor of Community Services. The facility rental fee may be waived or modified for certain community functions or when the rental group consists of 60% or more District students. Costs may be billed for custodial services that are required for the function.